---
title: Payroll
description: Current payroll process, Florida Reemployment Tax, tool decision
published: true
date: 2026-04-12T00:00:00.000Z
tags: pncfish, payroll, hr
editor: markdown
dateCreated: 2026-04-12T00:00:00.000Z
---

# Payroll

## Current Process

| Item | Method |
|------|--------|
| Pay schedule | Weekly |
| Payment method | Handwritten check |
| Hours tracking | Inherited Excel spreadsheets |
| Quarterly filing | Florida Reemployment Tax — filed manually |
| Annual | W-2s |

The Excel spreadsheets were inherited from the prior accountant. They are still in active use.

## Compliance Requirements

- **Florida Reemployment Tax** must be filed quarterly
- **W-2s** issued annually to employees
- **Owner draws** are not wages — do not run through payroll, do not appear on Schedule C

## Tool Decision — Pending

| Option | Cost | Notes |
|--------|------|-------|
| Continue manual (Excel) | Free | Works but scales poorly; compliance risk increases with headcount |
| Square Payroll | ~$35/mo + $6/employee | Handles FL Reemployment Tax, W-2s, direct deposit |
| Other managed payroll | Varies | QuickBooks Payroll, Gusto, etc. |

**Decision not yet made.** Key factor: Florida Reemployment Tax compliance and W-2 accuracy. The manual approach is viable for 1-2 employees but becomes a compliance risk as the team grows.

## Next Step

Review inherited Excel spreadsheets. Determine current employee count and pay structure. Make managed vs. manual decision based on headcount and compliance comfort level.
