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Periphery/PNC-Fish/Operations/Payroll.md

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+---
+title: Payroll
+description: Current payroll process, Florida Reemployment Tax, tool decision
+published: true
+date: 2026-04-12T00:00:00.000Z
+tags: pncfish, payroll, hr
+editor: markdown
+dateCreated: 2026-04-12T00:00:00.000Z
+---
+
+# Payroll
+
+## Current Process
+
+| Item | Method |
+|------|--------|
+| Pay schedule | Weekly |
+| Payment method | Handwritten check |
+| Hours tracking | Inherited Excel spreadsheets |
+| Quarterly filing | Florida Reemployment Tax — filed manually |
+| Annual | W-2s |
+
+The Excel spreadsheets were inherited from the prior accountant. They are still in active use.
+
+## Compliance Requirements
+
+- **Florida Reemployment Tax** must be filed quarterly
+- **W-2s** issued annually to employees
+- **Owner draws** are not wages — do not run through payroll, do not appear on Schedule C
+
+## Tool Decision — Pending
+
+| Option | Cost | Notes |
+|--------|------|-------|
+| Continue manual (Excel) | Free | Works but scales poorly; compliance risk increases with headcount |
+| Square Payroll | ~$35/mo + $6/employee | Handles FL Reemployment Tax, W-2s, direct deposit |
+| Other managed payroll | Varies | QuickBooks Payroll, Gusto, etc. |
+
+**Decision not yet made.** Key factor: Florida Reemployment Tax compliance and W-2 accuracy. The manual approach is viable for 1-2 employees but becomes a compliance risk as the team grows.
+
+## Next Step
+
+Review inherited Excel spreadsheets. Determine current employee count and pay structure. Make managed vs. manual decision based on headcount and compliance comfort level.