1.5 KiB
1.5 KiB
| title | description | published | date | tags | editor | dateCreated |
|---|---|---|---|---|---|---|
| Payroll | Current payroll process, Florida Reemployment Tax, tool decision | true | 2026-04-12T00:00:00.000Z | pncfish, payroll, hr | markdown | 2026-04-12T00:00:00.000Z |
Payroll
Current Process
| Item | Method |
|---|---|
| Pay schedule | Weekly |
| Payment method | Handwritten check |
| Hours tracking | Inherited Excel spreadsheets |
| Quarterly filing | Florida Reemployment Tax — filed manually |
| Annual | W-2s |
The Excel spreadsheets were inherited from the prior accountant. They are still in active use.
Compliance Requirements
- Florida Reemployment Tax must be filed quarterly
- W-2s issued annually to employees
- Owner draws are not wages — do not run through payroll, do not appear on Schedule C
Tool Decision — Pending
| Option | Cost | Notes |
|---|---|---|
| Continue manual (Excel) | Free | Works but scales poorly; compliance risk increases with headcount |
| Square Payroll | ~$35/mo + $6/employee | Handles FL Reemployment Tax, W-2s, direct deposit |
| Other managed payroll | Varies | QuickBooks Payroll, Gusto, etc. |
Decision not yet made. Key factor: Florida Reemployment Tax compliance and W-2 accuracy. The manual approach is viable for 1-2 employees but becomes a compliance risk as the team grows.
Next Step
Review inherited Excel spreadsheets. Determine current employee count and pay structure. Make managed vs. manual decision based on headcount and compliance comfort level.