43 lines
1.5 KiB
Markdown
43 lines
1.5 KiB
Markdown
---
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title: Payroll
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description: Current payroll process, Florida Reemployment Tax, tool decision
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published: true
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date: 2026-04-12T00:00:00.000Z
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tags: pncfish, payroll, hr
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editor: markdown
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dateCreated: 2026-04-12T00:00:00.000Z
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---
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# Payroll
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## Current Process
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| Item | Method |
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|------|--------|
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| Pay schedule | Weekly |
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| Payment method | Handwritten check |
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| Hours tracking | Inherited Excel spreadsheets |
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| Quarterly filing | Florida Reemployment Tax — filed manually |
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| Annual | W-2s |
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The Excel spreadsheets were inherited from the prior accountant. They are still in active use.
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## Compliance Requirements
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- **Florida Reemployment Tax** must be filed quarterly
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- **W-2s** issued annually to employees
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- **Owner draws** are not wages — do not run through payroll, do not appear on Schedule C
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## Tool Decision — Pending
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| Option | Cost | Notes |
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|--------|------|-------|
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| Continue manual (Excel) | Free | Works but scales poorly; compliance risk increases with headcount |
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| Square Payroll | ~$35/mo + $6/employee | Handles FL Reemployment Tax, W-2s, direct deposit |
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| Other managed payroll | Varies | QuickBooks Payroll, Gusto, etc. |
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**Decision not yet made.** Key factor: Florida Reemployment Tax compliance and W-2 accuracy. The manual approach is viable for 1-2 employees but becomes a compliance risk as the team grows.
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## Next Step
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Review inherited Excel spreadsheets. Determine current employee count and pay structure. Make managed vs. manual decision based on headcount and compliance comfort level.
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